City Clerk's Office

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1110 West Capitol Avenue, 3rd Floor
West Sacramento, CA 95691
(916) 617-4500

The City Clerk's Office performs a variety of professional and administrative duties in accordance with the Elections Code, Public Records Act, Political Reform Act, Brown Act, and Municipal Code.

What Does the City Clerk's Office Do?

Legislative/Advisory Support

Prepares the agendas, synopsis, and minutes of the City Council, Finance Authority; River City Regional Stadium Financing Authority; Successor Agency Oversight Board; and Port Commission meetings. The City Clerk or a staff member attends all meetings.

Elections Administration

Administers municipal elections according to the Elections Code, including candidate statements, ballot measures, petitions, arguments, impartial analyses, campaign reporting, and legal advertising.

Records Management

Manages the citywide automated legislative history index and the retention and retrieval of official documents ensuring compliance with the Public Records Act. Works with IT to research programs and/or policies for effective records management of electronic files. Oversees scanning of vital documents in a timely manner.

Procedural

Maintains list of City owned property and easements and maintains the City's Conflict of Interest Code.

Document Processing/Follow-up

Manages the processing/follow-up of all actions approved by the City Council, through coordination with various agencies, departments and timelines.

Boards & Commissions

Serves as liaison with staff and members in securing applicants, completing appointment process, and maintaining rosters. Provides Brown Act education to appointees and ensures compliance with Fair Political Practices guidelines. Ensures required meetings are held in timely fashion and also coordinates an annual recognition event.

Website Information

Coordinates the electronic availability of all agendas, minutes, staff reports and video streaming of City Council and Commission Meetings.